Accounting
Live nowPrinterFlo QuickBooks integration
Stop re-typing every job into QuickBooks. PrinterFlo pushes your invoices, customers and payments straight into QuickBooks Online the moment they happen, so your production system and your accounting always agree. Connect your own QuickBooks company in about a minute — it's live today.
What the QuickBooks Online integration does
- → Invoices you create in PrinterFlo appear in QuickBooks automatically — line items, tax codes and all.
- → Customers are created in QuickBooks on first sync, so you're not maintaining two contact lists.
- → Deposits and payments recorded in PrinterFlo post against the right QuickBooks invoice.
- → Invoice numbers match one-to-one — gapless, so your books never skip a number.
- → Canadian sales tax handled natively: your HST/GST codes are detected on connect.
How it works
- 1
Connect QuickBooks
One button in Settings sends you to Intuit to sign in and approve — no keys to copy, and we never see your login.
- 2
Tax set up for you
PrinterFlo detects your QuickBooks sales-tax codes (like HST ON) automatically on connect — no mapping screens.
- 3
Work as normal
Quote, produce and get paid in PrinterFlo. Invoices, customers and payments flow to QuickBooks in the background.
Best for
Sign & print shops that run production in PrinterFlo and keep their books in QuickBooks Online.
QuickBooks Online integration — FAQ
Does PrinterFlo integrate with QuickBooks Online?
Yes — natively, and it's live today. Invoices, customers and payments created in PrinterFlo sync to your QuickBooks Online company automatically, with matching invoice numbers and your own sales-tax codes applied per line.
How do I connect it?
Settings → Connect QuickBooks. You sign in on intuit.com and approve — PrinterFlo never sees your QuickBooks login. Tax codes are detected automatically, so most shops are syncing in under a minute.
Does it handle Canadian taxes like HST?
Yes. PrinterFlo detects your QuickBooks tax codes (for example HST ON) when you connect and applies them per line item, so QuickBooks calculates tax exactly the way your accountant expects.
Will it work with QuickBooks Desktop?
The integration targets QuickBooks Online, which uses Intuit's modern API. Desktop support depends on demand — tell us if you need it.
Run your shop on PrinterFlo — with QuickBooks Online built in
A clean production board, fast quoting, one-click approvals — and payments that land in your own account.
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