For embroidery shops
Embroidery shop management software, built for how you actually work
Embroidery shop management software has one real job: keeping fifty small orders straight at once. A left-chest logo, two dozen polos, a rush cap order — each with its own digitized file, its own sew-out approval, and its own pickup date. Sign up as an embroidery shop and PrinterFlo opens already stocked — stitch-count run charges with quantity breaks, extra-thousand overflow, digitizing, caps and flats kept in their own pools — then keeps every order's quote, artwork, approval and payment on one record.
Your floor, on one board
Stages are yours to renameDigitize
Sew-out approval
Hooping
Production run
Trim & pack
Drag a job to move it. The floor sees the same board you do, and the customer never has to log in to approve anything.
What embroidery shops struggle with
- •Dozens of small orders in flight — the $80 cap job gets lost as easily as the $800 uniform run.
- •Sew-out approvals living in text threads, so nobody can prove the customer signed off.
- •Stitch-count pricing done by feel, or in a spreadsheet nobody else can read.
- •Caps and flats scheduled together, then re-hooped twice because they can't run in the same pass.
- •Front desk and machine operators working from different notes.
How PrinterFlo helps
- →Starts stocked for your trade: a run charge covering the first 6,000 stitches that steps down with quantity (about $5.50 a piece at 24, toward $2.70 at 1,000), per-1,000 overflow, 3D puff, metallic thread, digitizing as a saved fee — every figure editable.
- →One record per order: quote, digitized proof, approval, tasks and payment — findable by customer, not by memory.
- →Hooping is a batching attribute, not a note: filter the board to caps or flats and run the pass that actually fits the machine.
- →No-login approval links, so the sew-out photo gets a written yes before the run starts.
- →Automations on real events: approve the quote and the deposit request emails itself; create the order and your production checklist is already on it.
Built around the digitizing handoff
The moment that decides an embroidery order is the sew-out approval. The file comes back from digitizing, you stitch a sample, and the customer either signs off or asks for changes — and if that exchange lives in a text thread, it disappears exactly when you need it. In PrinterFlo the digitized proof is attached to the order, the customer gets a link with no login, and their approval is stamped on the record with a date. When a customer swears the logo was supposed to be royal blue, the sew-out they approved is one click away.
Many small orders is the whole problem
Sign and print shops juggle a handful of big jobs; embroidery shops juggle a wall of small ones. That changes what management software has to be good at. The board shows every order as its own card with its due date and its stage, so the $80 cap order that came in three weeks ago is exactly as visible as this morning's rush. Nothing relies on someone remembering — the wall of orders is on the screen, sorted by what is late.
Pricing that matches how embroidery is actually quoted
Embroidery is priced on two axes: stitch count and quantity. The same logo costs less per piece on sixty polos than on six, and a 12,000-stitch back design costs more than a left chest. PrinterFlo prices it the way your rate card does — a run charge covering the first 6,000 stitches with its own quantity breaks, then overflow billed per extra thousand, which itself gets cheaper on long runs. New embroidery accounts start with that grid already filled in from published contract rates, so the first quote is minutes in, not an afternoon of setup. Every line shows cost and margin as you build it, and a repeat order in October is a thirty-second re-quote.
Caps and flats are different machines, not different notes
Every real embroidery price sheet says the same thing: caps and flats don't combine. They hoop differently, they run differently, and a schedule that ignores it costs you a re-hoop. In PrinterFlo hooping is an attribute on the job, so the board filters to caps or to flats and you build a pass that actually fits the machine. Software that marches every order down one status column can't give you that view — it only knows where an order is, not what it needs.
Embroidery shop management software — FAQ
What is the best embroidery shop management software?
The best embroidery shop management software keeps many small orders straight: one record per order with the digitized proof, a written customer approval on the sew-out, stitch-and-quantity pricing, and a board that shows what is at digitizing, what is approved, and what is running. PrinterFlo does exactly that — and opens pre-stocked with an editable embroidery rate card — without the cost of a heavyweight decoration-industry ERP.
Does PrinterFlo handle digitizing and sew-out approvals?
Yes. Attach the digitized file and sew-out photo to the order, send the customer a no-login approval link, and their sign-off is stamped on the record. Digitizing is set up as a saved fee you add to new-design orders, so it never quietly rides along on a repeat run.
Can it price by stitch count and quantity?
Yes, on both axes at once. The run charge covers the first 6,000 stitches and steps down with quantity; anything past that bills per extra thousand, at a rate that also falls on long runs. New embroidery accounts start with those breaks already loaded from published contract rates, and every figure is editable.
Is there good software for embroidery shops that also do signs or printing?
That mix is exactly where PrinterFlo fits. Garment-only suites struggle the moment you sell a banner; PrinterFlo handles embroidery orders and sign or wide-format work in the same system, on the same board.
Run your embroidery shop on PrinterFlo
Fast quoting, a clean production board, and one-click approvals — modern software at a fraction of the cost of legacy suites.
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